Clerks are very important in the performance of administrative duties in an organization. To a potential employer, the cover letter is probably the first interaction you will have with them as it introduces them to your resumes and what you can do for them. in fact, for most career coaches and experts, the cover letter is the single most important document employers use to gauge the value of a potential employee, resumes and CV’s notwithstanding performance in the interview.
A clerical resume is also good for employers because it tells them that you care for the job you’re applying for through the qualifications you have attached. Moreover, the cover letter tells the employer that you have tailored the application for them and this makes it the most important piece of the work application process.
A properly written cover letter that details the important clerical qualifications and experiences you have is what will determine whether you’ll get a chance at the interview or not. This article explains how you should write a compelling cover letter for a clerical job.
The first part of the clerical cover letter is supposed to be the contact and personal information data. In the standard typing page, these details should be at the top left hand side. Ideally, you need to provide your name details, address and phone number just in case they make their shortlisting decision on your resume alone.
Once you have provided the details above, the next step in the cover letter writing is the salutation. If you know who the cover letter is addressed to in person, then sure use their name in the salutation. However, if they are people you don’t know, simply use a ‘dear sir’ or ‘dear madam’ if you’re certain of the gender of the recruiter.
In the main body, the first paragraph should be dedicated to the clerical position you’re applying to. In this part, simply echo that you’re applying for the clerical position advertised from wherever you saw the advert. This helps the employer differentiate between the cover letters and the positions available. You can also tell them that you’ve attached your CV and resumes along with the cover letter detailing your background and expertise.
After the job has been answered, the second part should be about selling you to the employer with regards. As well, depending on the job description in the job advert, you need to restate your value to the organization with the demands of the functions. This is where your skills in opening and processing mails, file keeping, answering phone calls, filing paperwork and data entry should come in handy.
Once this is done, you should proceed to extol your experience doing data entry work in different companies. Here, you should more or less focus on the achievements you’ve had in the past and the numerical successes you have exhibited. Show them you’ll be excited to work for them.
Finish with a ‘thank you’ and state you’re looking forward to hear from them. Moreover, you could add that your mobile phone number and tell them the right time to call before signing off with a yours sincerely.
Examples of Cover Letter: